Club Rules

The Korean Jindo Club of G.B. (Provisional ) Rules and Code of Ethics

1. Name & Objects The Club shall be called The Korean Jindo Club of Great Britain and its objects shall be;

a) To adopt a standard for the Korean Jindo published by the Kennel Club.

b) To encourage the breeding of Jindo Island Korean Jindo Dogs to the Kennel Club standard and to assist breeders in every way.

c) To discourage the indiscriminate breeding and sale of Korean Jindo Dogs and to adhere to the K.J.C. of G.B. Code of Ethics.

2. Officers and Committee

a) The Club shall consist of officers, a committee of SIX and an unlimited number of members whose names and addresses shall be kept by the Secretary. The Officers shall consist of Chairman, Honorary Secretary and Honorary Treasurer. A Vice Chairman shall be appointed by the Committee from amongst their numbers at the first meeting following the AGM. The Officers shall be ex-officio members of the Committee. The Committee shall have the power to appoint from amongst its members such officers as it may deem necessary for the efficient running of the Club.

b) The Club may, at the Annual General Meeting invite to take office as President for a period of five years, a person who has given outstanding service to the breed. In the event of more than one nomination for the position of President being received by the committee, a secret ballot of the members will be held.

c) The Club may; by a vote of the Annual General Meeting invite to take office as Vice-President those who it is felt have given outstanding service to the breed over a number of years. Such Vice-President to remain in that office while they remain a member.

d) The Club may, by a vote of the Annual General Meeting invite to take office as Patron those whom it is felt have given outstanding service to the breed over a number of years. Such Patrons to remain in that office for a period of three years, and to be entitled to attend any meeting of the committee of the Club while they remain a member. ( See Rule 3C for voting rights)

e) The Club may at the Annual General Meeting offer Honorary Membership to a person who is not a member of the Club and whom it is felt deserves recognition for their work for the breed / club. The Club may only elect one such person at a time.

3. Committee

a) The management of the Club, between General Meetings, shall be in the hands of the Officers of the Club and a Committee consisting of six members who shall retire every three years, but are eligible for re-election. Retiring members of the Committee shall be deemed to have been nominated unless they have stated in writing that they do not wish to stand for re-election.

b) The following shall have full voting rights, the Hon Chairperson, the Honorary Secretary, Honorary Treasurer, and all Committee members.

 c) The Chairman of the meeting, who shall be the Chairperson, or other elected officers, shall have the casting vote.

d) Meetings of the Committee shall be held as often as deemed necessary.

e) A quorum for Committee meetings shall be six committee members, at least one of whom shall hold office as Chairperson, Honorary Secretary or Honorary Treasurer.

f) The Committee shall have the power to co-opt members onto the Committee in the event of positions becoming vacant between Annual General Meetings. Those co-opted shall only hold office until the next election of Officers and Committee takes place.

g) Any Committee member who fails to attend two consecutive Committee meetings or fifty per cent of meetings held between their election and close of nominations for the following year, without due cause, shall be deemed to have resigned from the committee.

4. Election of Members Candidates for membership shall return a completed application form and the appropriate subscription to the Honorary Secretary. Candidates shall be proposed and seconded by two fully paid-up members of at least 12 months standing, or two fully paid up Founder Members of the Club. A ballot for acceptance of membership shall be taken by a show of hands of the Committee. Successful nominations must receive a simple majority of committee members present and voting.

5. Election of Officers and Committee

a) Retiring members of the Committee shall be deemed to have been nominated, unless they have stated in writing that they do not wish to stand for re-election.

b) All nominations for Officers and members of the Committee shall reach the Honorary Secretary by 31st December. Nominations for officers shall be deemed to be nominated for the non-officio Committee members as well. No individual who has been a fully paid-up member for less than one complete calendar year as ordinary members and no member can offer themselves for election as an officer of the Club until they have served at least one year as a committee member. Nominations shall not be valid unless accompanied by a signed declaration by the nominee that, if elected he/she is willing to serve on the committee.

c) The election of Officers on a rolling three year period, year one the Chairperson, year two the Secretary, and year three the Treasurer. and committee members who have served for three years shall be by postal ballot, to be held prior to 25th February each year. Only members whose subscriptions have been received by the Honorary Secretary by 30th April shall be entitled to vote and the certified results to be announced at the AGM.

d) In the event of a tied ballot, the tie shall be decided by secret ballot at the Annual General Meeting.

e) In the event of insufficient nominations being received the Officers or Committee members, those members who have been nominated shall be declared elected and, if necessary, any elections for the remaining positions will be held at the Annual General Meeting.

6. Voting Rights a) Each member shall be entitled to one vote immediately upon acceptance of membership except as laid down in Rule 5c.

b) Voting for Officers and members of the Committee shall be decided by secret postal ballot. At meetings, voting shall be as decided by the majority of the meeting.

c) Junior members (under 16 years) shall have no voting rights.

d) Whilst a member’s subscriptions remain unpaid, he/she will not be allowed to vote on any question.

e) Proxy votes are not permitted.

7. Club Property The property of the Club shall be vested in the Committee. In the event of the Club ceasing to exist, a Special General Meeting shall be called to decide the disposal of the Club’s assets and the outcome of the meeting notified to the Kennel Club.

8. Club Accounts

a) Banking accounts shall be held in the name of the Club, at a bank or building society approved by the Committee, into which all revenue of the Club shall be paid and from which withdrawals shall only be made on the signatures in accordance with a mandate approved by the Committee.

b) The financial year ends on 31st March. A copy of the annual statement of accounts for the last financial year which must be certified in accordance with the rules of the society must be sent to all members of the society or provision may be made in the rules of the society for a copy of the annual statement of accounts to be made available on request fourteen days prior to the AGM. The annual statement of accounts will be available for inspection by members at the AGM and at times to be stipulated in the rules.

c) Certification of accounts must be carried out by one qualified accountant or two individuals with accountancy experience. Those undertaking the certification must be independent from those who prepared the accounts.

9. Subscriptions

a) The annual subscription shall be Adult £12.00 per member. Joint Membership shall be £15.00 (Joint membership will be restricted to spouses or a KC. Registered partnership of two people). Junior Members (under 16 years) shall be £6.00.

b) The annual subscriptions shall be due on the 1st April each year.

c) No member whose subscription is unpaid is entitled to any of the privileges of membership, and if a member fails to pay outstanding subscription by 30th April his/her name shall be automatically erased from the register. Acceptance back on the register will be dependent upon a new application and payment of arrears.

 d) Officers and Committee must have their membership paid to the secretary by the 31st March each year. Any Committee member or Officer who has not paid by then will no longer be deemed a member of the committee.

10. Expulsion of Members

a) Any member who shall be disqualified under Kennel Club Rule A11.j.(5) and/or Kennel Club Rule A11.j.(9) shall ipso facto cease to be a member of the The Korean Jindo Club of G.B. (Proposed)

b) If the conduct of any member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character or interest of the Club, the Committee of the Club may at a meeting the notice convening which includes as an object the consideration of the conduct of a member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her. Notice of a Special General Meeting shall be sent to the accused member, giving particulars of the complaint, and advising the place, date and hour of the meeting that he/she may attend and offer an explanation. If, at the meeting a resolution to expel is passed by a two third majority of members present and voting, his/her name shall forthwith be erased from the list of members, and he/she may, within two calendar months of the date of such a meeting appeal to the Kennel Club upon and subject to such conditions as the Kennel Club, may impose.

c) If the Club expels any member for discreditable conduct in connection with dogs, or Dog Shows, the club must report the matter in writing to the Kennel Club within seven days and supply any particulars required.

11. Financial Year/Annual General Meeting ` The financial year of the Club shall be from 1st April to 31st March. The Annual General Meeting shall be held at such a time and place as the Committee appoint but in any case before 31st May.

12. The Annual General Meeting

a) The purpose of the Annual General Meeting shall be to receive the report of the Committee, to approve the Balance Sheet, to receive the results of the ballot for Officers and Committee in accordance with Rule 5c and to discuss any resolution duly placed on the Agenda of which prior notice has been given to the Honorary Secretary. No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters of those which, in the opinion of the Chairman of the meeting are urgent.

b) Notification of the Annual General Meeting shall be sent to all members no later than 31st March each year.  The AGM may be held using an online forum as to include all members no matter their geographical location.

c) Items for discussion at the Annual General Meeting shall be forwarded to the Honorary Secretary to arrive no later than 15th April each year.

d) Agenda for the meeting shall be sent to all members no later than 14 days before the meeting.

e) At an Annual General Meeting the quorum shall be six, at least one of whom shall be an Officer.

13. Special General Meeting

a) A Special General Meeting shall be summoned by the Honorary Secretary if fifteen members send a signed requisition the subject to be discussed and requesting a Special General Meeting to do so. The Committee of the Club is also empowered to call an SGM. The meeting shall take place at a time and place as the Chairman and Honorary Secretary shall appoint, but no later than two calendar months following the date of receipt of the requisition.

 b) Notification of a Special General Meeting shall be sent to all members no later than 14 days before the date of the meeting.

c) No business other than detailed on the agenda can be discussed at a Special General Meeting.

d) At a Special General Meeting requested by the committee the quorum shall be the members present, otherwise it shall be twenty.

14. Amendment to Rules

a) The rules of the Club may not be altered except at a General Meeting, the notice for which contains specific proposals to amend the rules.

b) Any proposed alterations to the rules may not be brought into force until the Kennel Club has been advised and has approved the alterations. New rules or amendments introduced specifically to meet Kennel Club requirements shall be adopted immediately and be included in the Club’s constitution with effect from the club’s Annual Meeting.

15. Members List

The Club will maintain an up to date list of members and their addresses, to be held by the Secretary, and if so requested, make the a list of names  available for inspection by the Kennel Club and members of the Club. This information may be held on computer.

16. Maintenance of Title/Annual Returns.

The Officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the secretary for the continuance of registration and that by 31st July each year, regardless of whether any changes have been made to the list of Officers or Committee members, Rules etc.

a) A copy of the Annual Statement of Accounts which must be certified in accordance with the Rules of the Club and approved at the last Annual General Meeting of the Club.

 b) A copy of the current Rules highlighting any approved amendments. c) Other returns, as stipulated in Kennel Club regulations for the registration and maintenance of title of Societies. And Municipal Authorities, will be forwarded to the Kennel Club. The officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the society which may occur during the course of the year.

17. Final Court of Appeal The Kennel Club is the final authority for interpreting the rules of the Club in all cases relative to canine or club matters.

18. Federation The Club shall not join any federation of Societies or Clubs. 1

9. No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.

20. The Club judging list will be compiled each year by the Judges Sub Committee which will be appointed by the Committee, it will be divided into five parts.

i) A1 Judges who have previously been approved to award CCs in the breed and have carried out the appointment.

 ii) A2 Judges who, if invited to judge by a society would in principle be approved by the Kennel Club to award CCs in the breed for that occasion.

iii) A3 Judges who are recommended by the Club as being suitable to award CCs in the breed, but not yet approved by the Kennel Club for inclusion on an A2 list

 iv) B List Judges who have been approved by the club to judge at shows without CCs or at Open Shows,

v) C list consisting of aspiring judges who do not fall into any of the above categories. vi) These lists will be sub divided into Breed Specialist and Non Specialist.

vii) Inclusion or otherwise onto the judging list will be by majority vote of the Judges Sub Committee.

viii) The list will expire on 31st December each year.